Important Race Info
Welcome to the MCCS SEMPER FIT SPECIAL EVENTS MCAS CHERRY POINT, NC
ADULT SPRINT TRIATHLON/RELAY TRIATHLON
Saturday, 17 August 2019
Check-in: 6:30 am – 7:15 am
Pool Warm-up time: 6:30 am – 7:00 am
Race Brief/ Line-Up: 7:15 am
Race Begins: 7:30 am
On Base Directions to the Hancock Pool:
From Front Gate - Seven traffic lights down and it will be on your right pass the Fire Department
From Slocum Gate – Go to the second traffic light and make a left, go through two traffic lights and the event will be located approximately a mile on the right pass the Fire Station.
** Please familiarize yourself with the route of the event via the map provided.
The following are the guidelines everyone needs to adhere to:
Base Access - If are not affiliated with Marine Corps Air Station Cherry Point and do not have a Department of Defense decal on your vehicle; you need to contact the Special Event Coordinator to obtain a “Special Events Pass” by August 16th. If not, you will need to inform the military Police at the Security Gate that you are participating in the “Sprint Triathlon/Relay” and you should be allowed access. Please make sure you have your driver license, vehicle registration and insurance information available.
Package Pick-up - Packages will be available for pick-up in the “Marine Dome Conference Room” aboard MCAS Cherry Point base on Wednesday, 14 August 2019 from 8:30 AM to 4:30 PM. (Non-DOD participants and participants who does not have a base decal must pick up their package the morning of the event). Timing chips will be distributed race morning.
Parking - Please park in the designated area directed by the volunteers wearing the safety vests. It’s about a couple of minute walk to the Registration area and post-race refreshment area.
Registration - Online registration closes at midnight on August 13th. After that, participants can register on the morning of the event. The fee is $20 more and t-shirts will be given on an as-available basis. Day of registration is highly discouraged due to the long lines and the time it takes to process paper registration forms. Expect to wait in line and know there is no guaranteed ability to process all runners who elect to register on race day to be processed in time for the start of the race. To guarantee a commemorative T-shirt, we highly encourage prior registration.
Checking – In. ALL participants need to check in by 7:15 AM. During check-in it is each participant’s responsibility to verify their name, gender and age prior to the start of the event and report any changes to an individual at the Check-in table immediately. The race will be chip-timed. You must fasten the timing chip via a strap to your ankle prior to the start of the event. Your race number must be worn on the front of your body during the run. It makes it much easier for race timers if your number is pinned to the front of your shirt in plain view, and this is also how race photographers will identify you.
Swim (1st Event)- Stagger start beginning at 7:30 a.m.
Race Numbers will be assigned based on the 100 meter swim time you estimate during registration in order to have the faster swimmers at the front and slower swimmers in the back. This cuts down on congestion in the pool and, in theory, allows each athlete to swim unimpeded. Each participant will have their race number marked on their arms.
The starting order will be based on race number (Racer #1 goes first, then 2, 3, etc.).
After the brief, we will begin the staging process. Please listen for your name.
Participants will be lined up on the swim “on-deck” area and will start approximately every 10 -15 seconds as directed. Memorize your swim wave. You are responsible for making sure you start on time in the proper wave and being on the swim deck area when your wave is called.
Participants are to stay behind the marked area and be prepared to enter the water immediately when their name is called. Participants are to ensure their goggles, swim cap are on and timing chip are on at that time.
DO NOT MISS YOUR START or you will be placed at the end of that wave.
Any stroke is allowed. Participants must complete four laps (eight lengths) before exiting.
Faster swimmers have the right- of- way (To pass swim around to the left of the swimmer.)
Exit out of the pool on the opposite side via the ladder and walk towards the left to the transition area.
If participants need any assistance during the swim, they need to wave their arms and call attention to themselves. A lifeguard will come to their assistance.
** If you are a part of a relay team, make sure you transfer your timing device in the transition area. After the swimmer completes the swim, the swimmer will meet the biker in the transition area by their bike rack transfers the timing chip and ankle strap to the ankle of the biker teammate. The biker then completes the entire bike course, and transfers the timing chip and ankle strap to the runner who is waiting in the same area. The runner will walk/run through the transition area and completes the run course, crossing the same finish line as the solo participant.
Bike (2nd Event)
Transition Area - Only participants are allowed in the Transition Area. No outside assistance will be allowed in the transition area. There will be volunteers in the area during the entire event to assist biker as needed. Be careful not to invade the space of your neighbor. No glass, pets, friends, or family are allowed into the transition area. For the safety and security of your gear, the transition area is reserved for athletes only.
Bike Rack: First Come, first served. Participants can place their bike anywhere in the racks and must return it back to the very same place after they ride.
Bike Helmets - The helmets must be fastened before mounting the bicycle and worn at all times when the participant is on the bicycle. The helmet must not be unfastened until the participant has dismounted. No Exceptions. The participant will be disqualified.
4. Bicycles must be walked or ran in/out of the transition area. No cycling in the transition area. There is a mount line just outside the transition area, and you must run or walk your bike out of the transition area and past that line before beginning to ride. When you finish the bike ride, you will dismount at the line and run or walk your bike into transition area and rack your bike in exactly the same spot where you racked it before the race. This will be help to ensure a safe and enjoyable experience for all of the participants.
5. No drafting will be allowed while on the bike. Drafting is defined as maintaining two bike lengths behind or one bike length beside.
6. Passing – Stay to the right unless passing. When passing, please call out “on your left” to let the person know you are there and quickly move past the biker ahead, returning to the right side as soon as it is safe to do so.
Monitors and directional signs will be placed on each corner.
Please Note - Headphones, headsets, Walkman’s, iPod’s, mp3 players, or personal audio devices are not to be worn at any time during the bike portion because they limit your ability to hear cars, other participants, and the instructions of race officials.
Traffic Laws. Participants must obey all traffic laws while on the cycling course unless otherwise directed by a PMO official, race monitor or designee with actual authority. Unless otherwise directed all participants shall come to a complete stop when required by traffic control device and shall not proceed through any intersection unless such intersection is clear. Cyclists shall not cross a solid yellow center line for ANY reason and must keep to the far right hand side of the lane of travel unless passing.
Do not litter.
If you have a flat tire, move your bike off the course.
Emergency conditions may occur during the race. Please pay attention to your surroundings for indication of the need to clear the course or take other instructed action.
Run (3rd Event)
When you finish riding your bike, return it to the bike rack it was removed from.
Walk or run across Roosevelt Blvd to the PT path and start running.
Participants must wear their running race number on the front of their body during the run portion.
Participants must stay on the PT path and run to the turnaround and back.
There is a water station on the course that can be utilized both ways.
Finish Line Guidelines
Always use respect when coming through the finish line. The finish line area will be filled with spectators, family and friends and the energy level will be high. Please enjoy the moment and do not elbow, or shoulder your way past others in this area.
Run completely through the finish line. Keep moving and make sure you cross over the timing mats so your time will be recorded.
It is important that you cool down before stopping. Medical personnel and volunteers will be available to assist you. If you feel sick, faint or need any assistance immediately call out for help. Grab some water to help cool you off.
Exit the finish line area and walk towards the Award canopy to retrieve your same-day race results. Light refreshments will be available for your enjoyment.
Course – Each participant must complete the entire prescribed course.
Medals - All participants (relay team members included) will receive a finisher’s medal upon crossing the finish line.
Results - Timing will be provided by Clockwork Race Timing. In addition to posting race results throughout the morning, the final results will be posted on the MCCS website as soon as possible following the race. They’ll also be available in the Devil Dog Gym, Cherry Point and Camp Lejeune Fitness Center.
Spectators - This course is VERY spectator friendly, so bring the family! Spectators (family, friends, etc.) are allowed only in the designated “Spectators” area.
Awards: Please check the “Official Result” board to confirm a placement that receives a trophy. Note that Relay Team members are only eligible to win in the Relay category.
Sun Protection & Health – Due to the weather in August, we highly recommend the use of sunscreen and/or protective clothing. The weather in August can be hot, and it is vital that you consume water to prevent dehydration.
Water Stations- There will be water available prior to the start of the race, on the bike course and PT path, and following the event.
Volunteers are stationed throughout the course to lend any assistance
needed to ensure participant safety and well-being. Volunteers help ensure the quality and safety of the event.
WEATHER POLICY: Inclement Weather – The Race Coordinator reserves the right to alter or cancel the race as deemed necessary for safety reasons.
The safety of our athletes and volunteers is our primary concern. In the event of inclement weather, every attempt will be made to preserve the safety of everyone involved, and complete the race as scheduled. However, in the event of: If there is light rain, however, we will expect to start on time. If there is light rain, however, we will expect to start on time. However in the event of any unsafe conditions or lightning- the event will be postponed by 20 minutes. If lightning is closer than 6 miles away, then the race will be postponed by 30 minutes. If the lightning continues to be within 6 miles at 9:00 AM, the race will be cancelled.
Rain- the event will NOT be cancelled due to rain alone. Be prepared to start on time if we are experiencing drizzle or light rain. If race officials determine that the bike portion of the race will be unsafe due to wet roads, the race will be changed to a swim-run. Athletes will be informed of such a change via announcements on race day.
Tornado warning- The race will be cancelled in the event of a tornado warning.
Cancellation/No Show - There are NO rain checks or refunds. Transfers are not allowed.
Rain Date - Sunday, August 18th has been identified as the make-up date if an emergency prohibits racing on August 17th.
**Come on and give it a ---TRI**
The pain won’t last forever but hopefully the memories will……………….
Hope to see you on Saturday
Berna Crosby
Special Events Coordinator, MCCS / Semper Fit
MCAS Cherry Point, NC
bernadine.crosby@usmc-mccs.org
(252) 466-2208
(252) 466-4927 fax
